Do you wrestle with how to ensure that your officers are knowledgeable about their site’s post orders? If you are like many of the security guard vendors or managers that I have talked to, then you probably do. After a little thought and experimentation, I have outlined an easy way to get your officers tested…did I mention it’s all free? As more and more security guard vendors begin to distribute smart devices a their client sites, this is just another example of how those devices can be leveraged further.
Tools for Post Orders Testing
In order to facilitate your post orders testing you will need a couple of tools, most of which are free or are already at your disposal. In total there are 5 steps required to put this program into place. Altogether this process takes about 45 minutes and after you have done one site, you have created a template for additional sites.
1. Create A Post Orders Overview Presentation
Use any available presentation software to create an overview which your officers can use prior to taking the test. Any of the popular presentation software will suffice (i.e. Microsoft PowerPoint, Apple Keynote, Google Docs, etc.)
2. Screen Recording
After you have created the post orders overview presentation, you should then record the presentation for upload and viewing by your officers. In order to record the presentation for upload you will need some form of screencasting software. We use Screenflow for screen recording, but if you are running on Windows, Camtasia would be a comparable software choice. You can also try some of the free software that is available.
3. Upload The Video
After recording the post orders presentation you can upload the video to one of the many video viewing websites on the internet, such as YouTube or Vimeo. Whichever platform that you choose, it should have the ability to hide your videos so that they cannot be seen by the general public.
4. Test Administration
Now that you have created and uploaded your post orders presentation for viewing, next you will need to design a test and make it available for use by the officers. A great way to create and “administer” the post orders test is using one of the many web based survey solutions that are available. If your company is using Constant Contact that would be a great option. If not, I would suggest SurveyMonkey. The basic plan is free, and gives you enough features to get the job done. Once you have created the survey, place a link to the survey into the comment section of your video so that you officers can easily find it.
The last thing that you will need is a way to get the video and test to your officers. If you are using pass on/down log software like OfficerReports.com you can place a link in the pass on/down log where your officers can access it. If not, creating a password protected portal on your current website might be another option for you.
Although this solution is not as streamlined as you might like, it provides a relatively fast, free, and easy way for you to ensure that your officers know and understand their post orders. If you have questions about any of the tools or techniques discussed here, please feel free to contact us.
By Courtney Sparkman